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Live 24/7 · Powered by AI

Your business answers
every call.
Even at 2am.

Brandcastl AI Receptionist answers calls, qualifies leads, books appointments, and syncs everything directly to your CRM — automatically, every time.

Never miss a call again — even after hours
Leads captured and added to your CRM instantly
Sounds natural — callers won't know it's AI
Works for any local service business
Get started today See how it works
Live call · Right now
AI Receptionist in action

Incoming call

(508) 412-7834 · 11:47 PM
Live
Hi, thanks for calling Apex Plumbing! I'm the virtual assistant. How can I help you today?
Yeah hi, my basement is flooding — I need someone ASAP.
I'm so sorry to hear that! I'm capturing your info right now and flagging this as urgent. Can I get your name and address?
It's Mike Torres, 14 Elm Street, Worcester.
2s
Answer time
100%
Calls answered
CRM
Auto-synced
24/7
Always on

How it works

From missed call to
booked job — automatically

Four steps that happen in real time, every time someone calls your business — day or night.

Step 01
Call comes in
Customer calls your existing business number. AI answers within 2 seconds — no hold music, no voicemail.
Step 02
AI qualifies the lead
Asks the right questions for your industry — service type, location, urgency, budget — in a natural conversation.
Step 03
Books or schedules
AI can book appointments directly, take a message, or dispatch urgent jobs to you — based on your preferences.
Step 04
Lead syncs to CRM
Full call summary, contact info, and lead score push instantly to your CRM. Your team wakes up to a full pipeline.

What's included

Everything a receptionist
does — plus more

Your AI Receptionist is trained on your business, your services, and your tone. It handles the front desk so your team doesn't have to.

24/7 call answering
Answers every call instantly — nights, weekends, holidays. No more "sorry we missed you" voicemails losing you jobs.
Smart lead qualification
Asks custom questions tailored to your service type — urgency, location, budget, job type — before the lead hits your CRM.
Appointment booking
Integrates with your calendar and books appointments on the spot — no back-and-forth, no double bookings.
CRM sync
Every call creates a lead record in your CRM automatically — name, number, notes, lead score, and call summary included.
Spam & robocall filtering
Automatically filters out spam, robocalls, and time-wasters so only real leads make it into your pipeline.
Call summaries & transcripts
Every call is transcribed and summarized. Review what was said, how the lead was handled, and what follow-up is needed.

CRM integration

Every call becomes
a lead in your CRM

No manual data entry. No dropped leads. Every conversation is captured, scored, and pushed to your CRM the moment the call ends.

Call received & handled

AI answers, qualifies the lead, and collects all relevant information in real time.

Lead scored automatically

AI scores each lead by urgency, job size, and intent — hot leads get flagged for immediate follow-up.

Pushed to your CRM

Contact record created with name, number, notes, transcript, and lead score — zero manual entry required.

Your team gets notified

Instant SMS or email alert with call summary so your team can follow up while the lead is still warm.

Your CRM
Live pipeline
MT
Mike Torres
Flooding emergency · 11:47 PM · (508) 412-7834
🔥 Hot
SJ
Sandra Johnson
HVAC tune-up · 8:12 AM · Appointment booked
✓ Booked
RC
Robert Chen
Roof inspection quote · 2:34 PM · Follow up
New
AL
Amanda Lewis
Dental cleaning · 9:05 AM · Appointment booked
✓ Booked
Syncing in real time · 4 new leads today

Pricing

Simple plans for every
size business

Choose a 3, 6, or 12-month contract. Longer terms unlock better rates. All plans include setup, training, and CRM integration.

3-month contract · Billed monthly · No setup fees
Starter
$297
/mo
3-month contract · Up to 200 calls/mo
Up to 200 calls / month
24/7 AI call answering
Lead capture & qualification
CRM sync
Call summaries & transcripts
Custom AI voice & script

3-month min. · No setup fee

Professional
$497
/mo
3-month contract · Up to 500 calls/mo
Up to 500 calls / month
Everything in Starter
Appointment booking
Urgent job dispatching
SMS follow-up sequences
Hot lead instant alerts
Monthly performance report

Most popular · 3 spots left

Agency
$797
/mo
3-month contract · Unlimited calls
Unlimited calls / month
Everything in Professional
Multi-location support
White-label option available
Custom CRM workflows
Dedicated account manager
Priority 24h support

12-month = best ROI

AI Receptionist vs. hiring a human

Feature Brandcastl AI Human receptionist Voicemail
Monthly cost$297–$797$3,000–$5,000+Free
Available 24/7✓✗✗
Instant answer (<2s)✓✗✗
Lead qualification✓✓✗
CRM auto-sync✓✗✗
Call transcripts✓✗✗
Never calls in sick✓✗✓
Books appointments✓✓✗

What clients say

Businesses that never
miss a call anymore

★★★★★

I was losing jobs every weekend because nobody answered after 5pm. The AI Receptionist paid for itself in the first week — booked 3 emergency calls on Saturday night.

DM
Dave Mitchell
Mitchell HVAC Services
★★★★★

My front desk was overwhelmed. Now the AI handles all the intake calls, they come in pre-qualified, and my staff just focuses on confirmed appointments. Total game changer.

LC
Dr. Lisa Chen
Chen Family Dental
★★★★★

We went from 40% call answer rate to 100%. Every lead is in our CRM before I even wake up. I don't know how I ran the business without this.

PW
Paul Williams
Williams Roofing Co.

FAQ

Common questions

Will callers know they're talking to an AI?
+
Yes — callers will know they are speaking with an AI. But here's what sets ours apart: it's trained to sound natural, warm, and conversational — far from robotic. We customize the voice, name, tone, and script to match your business, so the experience still feels personal and professional.
Do I need to change my phone number?
+
No. You get a dedicated phone number assigned specifically to your AI Receptionist. Calls route to that number so nothing falls through the cracks — your existing number and setup stay exactly as they are.
How long does setup take?
+
Setup takes less than a week. We handle everything — AI training, script writing, CRM integration, and call routing configuration. You review and approve the script, and we go live. Most clients are up and running in under 5 business days.
Is the AI available after hours?
+
Your AI Receptionist is available 24 hours a day, 7 days a week — no call-outs, no PTO, no sick days, and it never gets tired. It answers every call with the same energy and professionalism at 2 PM on a Tuesday or 2 AM on a Sunday.
Can I use this alongside my existing team?
+
Absolutely. Your AI Receptionist works alongside your existing team — not instead of them. It handles first contact, qualifies leads, and captures information so your staff can focus on closing and delivering. It's a complement, not a replacement.
Is this available with my existing Brandcastl marketing plan?
+
The AI Receptionist can be purchased as a standalone service for your business — no other Brandcastl plan required. That said, it is also included as part of our Dominator plan. Whether you want just the AI Receptionist or the full marketing package, book a strategy call and we will find the right fit for you.

Stop letting calls go to voicemail.
Start closing more jobs.

Setup takes less than 5 days. Your AI Receptionist will be answering calls — and filling your CRM — before the week is out.

Get started today →